π§ Overview: What Is a Microsoft 365 Group?
A Microsoft 365 Group is a collaboration tool that connects users with shared resources such as Outlook inboxes, calendars, SharePoint sites, and OneDrive files. As a Group Owner, you have administrative privileges to manage members, content, and settings.
π§ Sending Emails to the Group
Group members can send emails to the groupβs shared inbox. As an owner, you can:
- Enable inbox delivery: Ensure group conversations and calendar invites are delivered to members' personal inboxes. This can be toggled in the Microsoft 365 Admin Center under Teams & Groups > Active Teams & Groups > Settings tab .
- Allow external senders: You can configure whether people outside your organization can email the group. This is useful for public-facing groups (Not Recommended).
SOP: Sending email using Microsoft 365 Group
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Adding Events to the Group Calendar
Group calendars are integrated with Outlook and Teams. You can:
- Create events directly in Outlook or Teams: These events will appear in the shared calendar and can be configured to notify all members.
- Use SharePoint integration: If your group is tied to a SharePoint site, you can embed a Group Calendar web part to display events.
SOP: Create an Event for a Microsoft 365 Group in Outlook
π₯ Managing Users
As a Group Owner, you can:
- Add or remove members: Go to the Microsoft 365 Admin Center, select your group, and use the Membership tab to manage Owners and Members.
- Expand group visibility: Enable settings that automatically show all members when applying permissions to documents, improving transparency.
SOP: Manage Members of a Microsoft 365 Group via Outlook
π Using and Managing Files
Each Microsoft 365 Group has a connected SharePoint site and OneDrive folder:
- Upload and share files: Use the SharePoint site or Teams channel to store and collaborate on documents.
- Set permissions: You can restrict access or allow editing based on group membership. Group-based permissions can be managed via SharePoint or directly in Office apps .
π οΈ Advanced Configuration and Security
- Group Policy Settings: Use administrative templates to enforce security and usability standards across Office apps. Refer to Microsoft365Apps2306_GPOBaselines_CCSEdition for recommended configurations .
- Hybrid and Cloud Group Management: For environments with both on-prem and cloud groups, On-prem_and_cloud_groups provides a detailed mapping of group GUIDs and usage .
𧩠Real-World Application: Your Recent Meeting
In your recent M365 Group meeting, you covered:
- Creating calendar events
- Sending email announcements
- Managing users
This aligns perfectly with the core responsibilities of a Group Owner and confirms your active role in implementing these features .
π Further Reading