π§ Overview: What Is a Microsoft 365 Group?
A Microsoft 365 Group is a collaboration tool that connects users with shared resources such as Outlook inboxes, calendars, SharePoint sites, and OneDrive files. As a Group Owner, you have administrative privileges to manage members, content, and settings.
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π§ Sending Emails to the Group
Group members can send emails to the groupβs shared inbox. As an owner, you can:
- Enable inbox delivery: Ensure group conversations and calendar invites are delivered to members' personal inboxes. This can be toggled in the Microsoft 365 Admin Center under Teams & Groups > Active Teams & Groups > Settings tab .
- Allow external senders: You can configure whether people outside your organization can email the group. This is useful for public-facing groups (Not Recommended).
SOP: Sending email using Microsoft 365 Group
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Adding Events to the Group Calendar
Group calendars are integrated with Outlook and Teams. You can:
- Create events directly in Outlook or Teams: These events will appear in the shared calendar and can be configured to notify all members.
- Use SharePoint integration: If your group is tied to a SharePoint site, you can embed a Group Calendar web part to display events.
SOP: Create an Event for a Microsoft 365 Group in Outlook
π₯ Managing Users
As a Group Owner, you can:
- Add or remove members: Go to the Microsoft 365 Admin Center, select your group, and use the Membership tab to manage Owners and Members.
- Expand group visibility: Enable settings that automatically show all members when applying permissions to documents, improving transparency.
SOP: Manage Members of a Microsoft 365 Group via Outlook
π Using and Managing Files
Each Microsoft 365 Group has a connected SharePoint site and OneDrive folder:
- Upload and share files: Use the SharePoint site or Teams channel to store and collaborate on documents.
- Set permissions: You can restrict access or allow editing based on group membership. Group-based permissions can be managed via SharePoint or directly in Office apps .
π οΈ Advanced Configuration and Security
- Group Policy Settings: Use administrative templates to enforce security and usability standards across Office apps. Refer to Microsoft365Apps2306_GPOBaselines_CCSEdition for recommended configurations .
- Hybrid and Cloud Group Management: For environments with both on-prem and cloud groups, On-prem_and_cloud_groups provides a detailed mapping of group GUIDs and usage .
𧩠Real-World Application: Your Recent Meeting
In your recent M365 Group meeting, you covered:
- Creating calendar events
- Sending email announcements
- Managing users
This aligns perfectly with the core responsibilities of a Group Owner and confirms your active role in implementing these features .
π Further Reading