Summary: This article explains how to join a Microsoft 365 Group using Outlook so you can access shared emails, files, calendars, and team resources.
For staff
Overview
Microsoft 365 Groups allow staff to collaborate using shared email, files, calendars, and other tools. You can join groups directly from Outlook without needing to contact IT in most cases.
These instructions cover joining a group using Outlook. For other methods, see How to Join Groups from My Groups Portal.
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Some groups are public and can be joined immediately, while others require approval from the group owner. |
Step-by-step instructions
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Open Outlook
Open the Outlook desktop application or go to Outlook on the web.
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Sign In
Sign in using your work or school account if prompted.
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Discover Groups
From the Outlook menu, click Discover Groups.
Use the search box to find a group or browse the list.
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Join the Group
- If the group is public, click Join
- If the group is private, click Request to Join
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Receive Confirmation
Once added, you will receive a welcome email confirming your membership and giving access to resources.
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Follow Group in Inbox (Optional)
Select Follow in Inbox if you want group emails sent to your personal inbox.
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Tip: You can leave a group at any time from the group settings in Outlook. |
Additional Notes
- You can leave a group anytime
- If you are the last owner, assign a new owner before leaving
- Private groups require approval from the group owner
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