Consultant Account Request

Service Overview

This service is used to request district user accounts for consultants who are not employees of Columbus City Schools, but need temporary access to district systems to support CCS work.

Consultant accounts are time‑limited, approved, and monitored to protect student and district data.

How to Request a Consultant Account

  1. Select Request Consultant Account on the right side of this page to open a ticket.
  2. The request is routed for approval to a principal, director or higher in your management chain.
    • If the request is submitted by a principal or higher, this step is skipped.
  3. Once approved, the request is reviewed by IT Account Management.
  4. If approved, an Acceptable Use Policy (AUP) link is emailed to:
    • The consultant
    • The requestor
    • The requestor’s manager
  5. The consultant must sign the AUP before the account can be created.
  6. After the AUP is signed, IT will create the account and email the account details on the consultant’s start date (or shortly after the AUP is completed).

Important Request Notes

  • Consultant accounts can be requested no earlier than two weeks before the consultant’s start date.
  • Accounts are created for a maximum of one year.
    • Extensions may be requested up to one month before the account expiration date.
  • The Acceptable Use Policy must be signed within three weeks of being sent.
    • If not signed within three weeks, the request is automatically canceled.
  • Principal‑level approval must be completed within three weeks.
    • Requests not approved within this time will be automatically closed.
  • Consultant account requests are no longer accepted by email.
    • All new requests must be submitted using this form.

Who Can Use This Service

  • CCS staff requesting access for approved consultants
  • Principals and district leadership