Outlook: Join a M365 Group

Join M365 Group (Self-Service)

Instructions are for Outlook Only (Other methods to join groups How to Join Groups from My Groups Portal)

1

Open Outlook - Launch the Outlook desktop app, or go to Outlook on the web.

  

2

Sign in: Use your work or school email account if prompted.

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3

From the top menu of outlook click "Discover groups".

Use the search box and type the name of the group you want to join, or scroll through the list to browse available groups.

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4

Request to Join the Group

  • If the group is public, click Join.
  • If the group is private, click Request to Join. Your request will be sent to the group owner for approval.
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5

Receive the Welcome Email

Once you’re added, you’ll receive a welcome message like the ones you’ve received for groups such as:

  • You've joined the Dominion Middle School NEW group
  • You've joined the Technology group
  • You've joined the Talent group

These emails contain:

  • A link to view the group in Outlook
  • Options to follow the group in your inbox
  • Access to shared files, calendar, OneNote notebook, and Planner tasks
  • Integration with tools like SharePoint and Jira
  

6

Follow the Group in Your Inbox (Optional)

  • Click Follow in Inbox to receive all group conversations and events directly in your personal inbox.
  • You can change this setting anytime from the group’s page in Outlook.
  

🧠 Tips for Managing Group Membership

  • You can leave a group anytime by selecting the group card, going to Group Settings, and clicking Leave Group.
  • If you're the last owner, make sure to assign ownership to someone else before leaving to avoid group deletion.
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