Outlook: Customize M365 Group Notification Settings

🔍 Overview

Microsoft 365 Groups allow users to collaborate via shared inboxes, calendars, and files. By default, group conversations and events may appear in your personal inbox. You can control this behavior using the Inbox dropdown menu in Outlook.

✅ Steps to Change Notification Settings

1

Open Outlook

  • Use either:
    • Outlook on the web: https://outlook.office.com
    • New Outlook for Windows
    • Classic Outlook (Build Version 16.0.16714.10000 or later)
  

2

Navigate to Groups

  • In the navigation bar, click More Apps (three-dot icon).
  • Select Groups from the dropdown list .
  

3

Access Group Home

  • You’ll land on the Group Home tab, which shows all your groups.
  • Locate the group you want to manage and click anywhere on the group card (not just the name or icon) to open its full view .
  

4

Locate the Notification Dropdown

  • In the group view, look for a dropdown menu labeled:

This menu is typically near the top-right corner of the group header or under the group name.

  • Click "Follow in Inbox"
  • Select the the option you feel works best for you.

 

Uploaded Image (Thumbnail)

 

 

 

🔔 Notification Options Explained

Option Description
Follow in Inbox You’ll receive all group conversations and calendar events in your personal inbox.
Only replies to you and events You’ll get emails only when someone replies to your message or when events are created.
No email or events You won’t receive any group emails or calendar invites in your personal inbox. You’ll need to visit the group manually to view updates.

🛠️ How to Change Your Notification Setting

  1. In the dropdown, select your preferred option:
    • Follow in Inbox
    • Only replies to you and events
    • No email or events
  2. Your selection is saved instantly—no need to confirm.

🧠 Tips

  • If you don’t see the dropdown, make sure you’re in the Group Home tab and not just viewing a single message.
  • In Classic Outlook, you may need to enable the Groups module via File > Options > Mail > Groups.
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