How to Join Groups

Summary: This article explains how to join a Microsoft 365 Group using the My Groups portal for self-service access.

For staff

Overview

The My Groups portal allows staff to search for and request access to Microsoft 365 Groups without submitting an IT ticket.

Depending on the group settings, you may be able to join immediately or submit a request for approval.

Some groups require approval from an owner, especially those with sensitive data or restricted access.

Step-by-step instructions

1

Open the My Groups Portal

Go to My Groups.
 
2

Sign In

Sign in using your school or work account if prompted.
 
3

Search for a Group

Use the search bar to find the group you want to join (for example, your school or department).
Search Groups
4

Request to Join

Click the Join link next to the group.
Join Group Link
5

Submit Join Request

  • If allowed, click Join Group
  • Provide a justification if required
  • Click Submit
Join Group Request Join Confirmation

Important Notes

  • Some groups allow instant access, while others require approval
  • Groups with sensitive data or applications typically require approval
  • Provide a clear and specific reason when requesting access
  • Access may be denied if the group is department-restricted or role-based
  • Group owners review and approve requests through the portal
Tip: Providing a clear justification when requesting access can help speed up approval.
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Microsoft 365 Groups make it easier to stay connected with your team. When you join your school’s or department’s M365 group, you get access to shared conversations, calendars, files, and collaboration spaces — all in one place. Not every school or department has an M365 group yet, but if yours does, joining is a great way to stay informed, work together more efficiently, and never miss an important update.