SharePoint Overview

This article provides an overview of SharePoint, including what it is, how it compares to Google Drive, and when to use it for shared files.

For staff

Overview

SharePoint is the district’s platform for storing, organizing, and sharing files with teams, departments, and school staff.

If you are familiar with Google Drive Shared Drives, SharePoint works in a similar way. It provides a shared space where groups of people can access the same files and collaborate.

SharePoint is used for team and department file storage, while OneDrive is used for personal files.

If a file belongs to a team, department, or school—not an individual—it should be stored in SharePoint.

How to Access SharePoint

• Go to Office 365 Portal
• Select SharePoint from the app launcher (grid icon)
• Or open a SharePoint site through a link shared with you

Common Access Methods

• Microsoft Teams (Files tab)
• Direct SharePoint site links
• Links shared by colleagues

Requirements

• A valid CCS account
• Access to Microsoft 365
• Permission to a SharePoint site or team

What You Can Do in SharePoint

• Store files for your team or department
• Share files with multiple staff members
• Collaborate on documents at the same time
• Organize files into folders or document libraries
• Access shared files through Microsoft Teams

Examples of SharePoint Usage

• Department shared folders
• School staff collaboration spaces
• Project or committee file storage
• Files shared within Microsoft Teams

(Access depends on your role and assigned permissions.)

When Should You Use SharePoint?

• You need to share files with a team or department
• Multiple people need access to the same files
• You are working within a Microsoft Teams team
• The files should not be owned by a single person

Important Notes

• SharePoint is for shared and collaborative files
• Files stored in SharePoint are typically accessible by a group
• For personal files, use OneDrive
• Access is controlled by permissions and group membership