My Groups Portal: Group Owner Guide

Overview

Some CCS staff members are designated as owners of Microsoft 365 security groups. These groups are used by CCS IT to control access to important resources like Web Applications, SharePoint sites, shared folders, and email distribution groups.

If you are a group owner but do not have access to the Entra (Azure AD) admin portal, you can still manage your group using a tool called My Groups. This is the simplest and only place non‑IT Administrators can update group membership.

This guide walks you through what you can do in My Groups and provides easy step‑by‑step instructions.

What Is My Groups?

My Groups is a web-based tool from Microsoft that lets staff members view and manage the groups they own — without needing IT-level permissions.

Using My Groups, you can:

• See which Microsoft 365 security groups you own
• Add new members
• Remove members who no longer need access
• Review group details
• Use a quick-reference list of all groups tied to your account

My Groups is safe to use, and any changes you make take effect immediately.

When You Should Use It

You should use My Groups if:

• You need to grant someone access to a SharePoint site controlled by your security group
• A team member leaves or changes roles
• You are responsible for keeping access lists up to date
• You need to check who currently has access to your group’s resources

If you do not see a group you believe you should manage, contact the CCS IT Service Desk.

How to Access My Groups

1. Open a web browser.
2. Go to My Groups - Groups I own
3. Sign in with your CCS account credentials if prompted.
4. You’ll see a dashboard displaying:
   • Groups you own
   • Groups you belong to
   • Any groups pending approval or requiring attention

Managing Group Members

Add a Member

1. From the main dashboard, select the group you want to manage.
2. Click Members.
3. Choose Add members.
4. Type the name or email of the person you want to add.
5. Select their name and click Add.

Within a few seconds, the new member will have access to all resources tied to this group.

Remove a Member

1. Open the group you want to manage.
2. Go to Members.
3. Find the person you want to remove.
4. Click the Remove (trash can) icon next to their name.
5. Confirm the removal.

Removing a user immediately removes their access to anything controlled by that group.

Group Details You Can See

Each group page includes:

• Group name
• Description (if provided)
• Owners (who can manage membership)
• Members
• Group type (Microsoft 365 / Security group)

If something looks incorrect, you can request an update through CCS IT.

Quick Reference Guide

To Add Someone

1. Open My Groups
2. Select your group
3. Go to Members → Add members
4. Search → Select → Add

To Remove Someone

1. Select your group
2. Open Members
3. Click Remove next to their name

To View Who Has Access

1. Open My Groups
2. Choose the group you want
3. Review the Members list

Who This Applies To

This process is for all CCS staff who are listed as owners of a Microsoft 365 (Entra) security group but do not have administrative permissions.

If you are unsure whether you are an owner, simply check the Owned Groups tab inside My Groups — anything listed there is something you manage.

Need More Help?

If you cannot find your group, cannot add a user, or believe permissions are incorrect, contact the CCS IT Service Desk. Provide:

• Group name
• What change you are trying to make
• Any errors you see